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Document Controller Job in Dubai | RMC

Full time Confidential in Administration & HR
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  • Post Date : March 16, 2021
  • Apply Before : July 22, 2021
  • Salary: AED2,500.00 - AED4,000.00 / Monthly
  • Applications 3
  • View(s) 203
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Job Detail

  • Offered Salary 2492
  • Career Level Officer
  • Experience 4 Years
  • Gender N/A
  • Industry Administration & HR
  • Qualifications Diploma

Job Description

Job Responsibilities of Document Controller:

  • Handling intake, scanning, verification, and archiving of documents in physical and digital records 
  • Updating and maintaining document management systems and physical records. 
  • Maintain confidentiality around sensitive information.
  • Prepare and float tender invitations (ITTs, RFPs, RFQs…etc.) Prepare Tender Documents and maintain a record of all the tender queries and RFIs.
  • Prepare the replies to the tender quires as per management instructions and prepare Notices to tenderers.
  • Receive all the tenders and ensure full compliance with the ITT instruction.
  • Prepare Tender analysis as per management instructions.
  • Submit Post Tender Clarification (PTCs) where applicable.
  • Prepare LOAs for the winning tendered and prepare final contract documents for signature.
  • Maintain a full record of all project communications, prepare, and submit letters to all stakeholders as per management instructions.
  • Maintain a full list of approved vendors and maintain the vendor’s registration process and contact details.
  • Maintain all project drawings from Tender drawings, IFC, Authorities approved drawings, and all approved revisions in chronological order.
  • Maintain all project handover documents, including as-built drawings, Operations and Maintenance catalogs, and all warranties.
  • Maintain a full record of the weekly and monthly reports received from the consultant’s contractors and facilities management companies.
  • Perform other secretarial and administrative duties as needed.

Job Requirements of Document Controller:

  • Minimum 5 years of work experience as a Document Controller/ Secretarial work in UAE, preferably with a Construction Company, Engineering Consultant, or a Developer. 
  • Degree in relevant field from a reputed organization.
  • Familiarity with project management is required. 
  • Hands-on experience with MS Office, with proficient typing and editing skills. 
  • Excellent communications skills and a strong command of the English language. 
  • Data organization skills and attention to detail. 
  • Experience in Document control software is an advantage. 
  • Being able to join immediately is an advantage. 
  • High interpersonal skills and work ethics.

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