About Mahtab Alam

  • Academic Level Degree Bachelor
  • Age 33 - 37 Years
  • Salary 1850
  • Gender Male
  • Industry Management

Description

Compassionate Document Controller with more than 9 years of varied experience in the field of Project Management, Document Control, Electronic Data Management System (EDMS), Office Administration, Material Control, and Documentation of Management Reports in various construction projects like Township, Showroom, commercial & residential buildings.

Looking to contribute my knowledge and skills in an organization as a Document Controller Professional that offers a genuine opportunity for career progression.

Education

Experience

  • 2016
    M/s. Ghantoot Group [Ghantoot Energy & Water LLC]

    Document Controller

    • Site Documentation and Submission • Provide reference number for incoming/outgoing documents for tracking purposes • Prepares letters, transmittal, daily, and weekly reports. • Organizing files and distribution of correspondence • Distributes documents to relevant people • Coordinate with the team to follow up on any outstanding issues/documents • Liaises with Client / Contractor / Subcontractor for any outstanding issues/documents • Prepare a list of outstanding documents and issue lists to the relevant department heads and copy to QA/QC Manager. • Produce records and logs of vital site documents i.e. Payment Certificates, Retention Guarantees, Internal Memos, NCR’s, Site Instructions, Engineering Instructions, Safety Violations, Material Submittals, etc. • Facilitated submission of all documents to respective departments through regular audits on corporate documents. • Carry out functions related to project document receiving and transmittal, safekeeping, and maintenance of project documents archive, document imaging, and document reproduction and distribution • Carries out some I.T. functional works i.e. workstation maintenance (software and hardware), error diagnostics and troubleshooting, software and hardware installation, desktop support, technical support, and network support • Provide a review of all the final documentation being generated, in both hard copy and electronic versions, by project sub-contractors and suppliers in order to ensure that all contractual requirements will be met. • Updating the attendance of the deputed staff in the P&OD portal. • Generating Attendance reports for payment of Salaries. • Attendance & Monthly Timesheet procedure & record management. • Supervising DC & Secretary as per the quantum & requirement of the work • Company dealing with numerous projects overall UAE, services to clients such as ADDC, AADC, ADWEA, ADNOC, MUSANADA, etc. • Controls all the documents relevant to technical. • Assist all the Engineers with all the files they needed to be submitted • Receives, Collates, Distributes and maintain correspondences from and to Contractor and Client • Develops and maintains the database filing system • Handles submissions (Material, Method Statement, Pre-Qualification Documents, drawings, and correspondences) for submission and approval of the Client. • Continually develops new and streamline existing document control work procedures to maximize output • Organize incoming and outgoing hard copy of specification documents, and drawings and distribute to the Site, Construction, and Design Management Team. • Record the issue, status, and location of all controlled documentation, particularly submitted Material Submittals.

  • 2016 - Present
    M/s. Ghantoot Group [Ghantoot Energy & Water LLC]

    Document Controller

    • Site Documentation and Submission • Provide reference number for incoming/outgoing documents for tracking purposes • Prepares letters, transmittal, daily, and weekly reports. • Organizing files and distribution of correspondence • Distributes documents to relevant people • Coordinate with the team to follow up on any outstanding issues/documents • Liaises with Client / Contractor / Subcontractor for any outstanding issues/documents • Prepare a list of outstanding documents and issue lists to the relevant department heads and copy to QA/QC Manager. • Produce records and logs of vital site documents i.e. Payment Certificates, Retention Guarantees, Internal Memos, NCR’s, Site Instructions, Engineering Instructions, Safety Violations, Material Submittals, etc. • Facilitated submission of all documents to respective departments through regular audits on corporate documents. • Carry out functions related to project document receiving and transmittal, safekeeping, and maintenance of project documents archive, document imaging, and document reproduction and distribution • Carries out some I.T. functional works i.e. workstation maintenance (software and hardware), error diagnostics and troubleshooting, software and hardware installation, desktop support, technical support, and network support • Provide a review of all the final documentation being generated, in both hard copy and electronic versions, by project sub-contractors and suppliers in order to ensure that all contractual requirements will be met. • Updating the attendance of the deputed staff in the P&OD portal. • Generating Attendance reports for payment of Salaries. • Attendance & Monthly Timesheet procedure & record management. • Supervising DC & Secretary as per the quantum & requirement of the work • Company dealing with numerous projects overall UAE, services to clients such as ADDC, AADC, ADWEA, ADNOC, MUSANADA, etc. • Controls all the documents relevant to technical. • Assist all the Engineers with all the files they needed to be submitted • Receives, Collates, Distributes and maintain correspondences from and to Contractor and Client • Develops and maintains the database filing system • Handles submissions (Material, Method Statement, Pre-Qualification Documents, drawings, and correspondences) for submission and approval of the Client. • Continually develops new and streamline existing document control work procedures to maximize output • Organize incoming and outgoing hard copy of specification documents, and drawings and distribute to the Site, Construction, and Design Management Team. • Record the issue, status, and location of all controlled documentation, particularly submitted Material Submittals.

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